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Terms and Conditions

1. These Terms

1.These are the terms and conditions (the “terms”) on which we will provide the camp on the date and at the location you have selected (the “Camp”). Please read these terms carefully before you confirm that you wish to take part in the Camp. If you take part in more than one Camp, these terms and conditions shall apply to each such Camp.

2. When we use the words “writing” or “written” in these terms, this includes emails.

3. When we use the words “you” or “your” in these terms, this includes anybody under the age of 18 in respect of whom you are submitting a request for a place on the Camp (as applicable).

2. About Us and How to Contact Us

1. The Camp is run and organised by and on behalf of EOLAS+ CIC (“we” or “us”), a company registered in England and Wales under company number 11761559. Our registered office is at 60 Salisbury Road, Plymouth, PL4 8SY.

2. You can contact us at any time by writing to our customer service team at admin@eolasplus.co.uk.

3. If we have to contact you we will do so by telephone or by writing to you at the email address you provided to us when making payment.

3. Your Place on the Camp

1. In order to take part in the Camp you will need to make payment online through Eventbrite or http://www.eolasplus.co.uk and complete our online booking form sent post payment.

2. If we accept your request for a place on the Camp and your payment has been processed, we will send you a confirmatory email (the “Confirmation”). By us sending the Confirmation we have accepted your request for a place on the Trial and a contract has come into existence between you and us in accordance with the terms set out herein.

3. If we are unable to, or decide in our absolute discretion that we will not, accept your request for a place on the Camp, we will inform you of this in writing as soon as possible and you will not be charged.
4. If, in our absolute discretion, after sending you the Confirmation we decide that we do not wish for you to attend the Camp we will inform you of this as soon as possible and you will be refunded any payments that you have made.

4. Your Right To Make Changes

After you have received the Confirmation, if you wish to change the date and/or location of the Camp that you wish to attend, please let us know via email to admin@eolasplus.co.uk (not text message or messaging service) as soon as possible and no later than two weeks before your Camp. We will try to accommodate any change(s) you request where it is reasonably possible to do so, but we make no warranty or promise that we will be able to do so.

 

1. CHANGING YOUR MIND

1. You may change your mind about attending the Camp at any time. However, we will only be able to provide you with a refund for the Camp if you inform us in writing within 14 days of the date of Confirmation that you want a refund (the “Cancellation Period”), subject to clause 5.3.

2. If you request a refund after the Cancellation Period we are under no obligation to refund you. However, we may accept a request to change the date and/or location of the Camp subject to clause 4.

3. You will not be entitled to a refund for the Camp if it has taken place before your request or is due to take place within 7 days of your request, even if this is during the Cancellation Period.

4. You acknowledge and accept that the Camp may take place during the Cancellation Period.

 

2. OUR RIGHTS TO PREVENT YOU PARTICIPATING IN THE CAMP

1. We may prevent you from participating on the Camp at any time by informing you if:

1. you do not make a payment to us when it is due or, if we remind you that payment is due (which we are not under any obligation to do and may not do), you still do not make payment within 2 days of our reminder;

2. you do not, within a reasonable time of us asking for it, provide us with information that is in our reasonable opinion necessary for us to allow your participation on the Camp, for example, relevant medical history;

3. you do not comply with these terms.

 

3. CONDUCT DURING THE CAMP

1. Throughout the duration of the Camp you will:

1. at all times meet and comply with the rules of participation that will be explained to you by one of our members of staff;

2. not misbehave, act dangerously, disruptively or in any other way we deem unacceptable at any time (or encourage other attendees to do so);

3. comply with all of our reasonable requirements for your attendance at the Camp;

4. obey all reasonable directions of our members of staff;

5. play to the best of your skill and ability at all times; and

6. maintain our Core Values show a positive and supportive attitude towards our members of staff and other attendees.

2. If you behave in a way that in our reasonable opinion violates any of the terms at clause 7.1 we may, in our absolute discretion, ask you to leave the Camp. In such circumstances, you will not be entitled to a refund.

 

4. MEDICAL CONDITIONS

1. You must ensure that you are physically fit and able to participate in the Camp and you must inform us of any medical condition you have and know about or medication that you require or may require prior to your attendance on the Camp. Failure to comply with this clause 8.1 may put your health at risk and will automatically terminate your contract with us (subject to the continuation in force of any terms which are expressly stated to continue in force after termination).

2. In accordance with clause 8.3, in the event that you require medical attention during the Camp, subject to any information you have provided to us, you consent to us administering and/or arranging necessary treatment if, in the reasonable opinion of a first aid certified member of staff, it is necessary.

3. Other than for any injury or medical condition caused by our negligence, and in accordance with clause 11, you accept and agree that we shall not be held liable or responsible for any injuries that you receive during, or any medical conditions you suffer as a result of your participation in, the Camp.

5. Price And Payment

1. The price of the Camp will be the price indicated on the order page. We take all reasonable care to ensure that the price of the Camp advised to you is correct.

2. It is always possible that, despite our best efforts, the cost of the Camp may be incorrectly priced. If we accept and process your Camp request where a pricing error is obvious and unmistakeable and could reasonably have been recognised by you as mispricing, we may cancel your place and refund you any sums you have paid.

3. Payment for the Camp will be made through our payment partners Eventbrite. By making a payment through Eventbrite you will be accepting their terms and conditions and handling fees. We do not, and shall not, at any time hold any of your credit/debt card details and should you have any issue with regard to payment please contact us to investigate immediately.

6. Cancellations Due To Weather and Numbers

1. In the unlikely event that your Camp is cancelled due to adverse weather conditions we will inform you as soon as reasonably possible and offer you an alternative date for the Camp.

2. We reserve the right to cancel your Camp at any time due to insufficient participant numbers. Should this be the case, we will inform you as soon as reasonably possible and offer you a refund or an alternative date for the Camp.

7. Loss Or Damage Suffered By You

1. In the unlikely event that your Camp is cancelled due to adverse weather conditions we will inform you as soon as reasonably possible and offer you an alternative date for the Camp.

2. We reserve the right to cancel your Camp at any time due to insufficient participant numbers. Should this be the case, we will inform you as soon as reasonably possible and offer you a refund or an alternative date for the Camp.

The provisions of this clause 11.1 shall in all cases continue after the expiry or termination of the contract between us and these terms.
1. We will not be responsible for any items stolen, lost or left behind at any Camp, nor shall we take any responsibility for such items.
2. We advise that if you intend to participate in the Camp, you have adequate personal injury insurance in place to cover you for any injury or unforeseen circumstances.

1. VIDEOS

1. During the Camp, we may take photographs, film, digital video tape, audio and other recordings of you and your performance. You agree to grant to us in perpetuity the
right to use your name, photograph, video image or likeness for our reasonable commercial purposes without any restriction, compensation or remuneration.
2. We do not allow any cameras, telephone images, video or other filming/recording equipment at the Camp other than our own. You may not photograph or record, or
attempt to photograph or record (whether permanently or transiently), the Camp or any part of it without first receiving our written consent.

2. INTERMEDIARIES

1. If you are a registered intermediary under the regulations of any national rugby association, you must inform us of this when submitting your request to attend the Camp.
2. If you are party to a representation contract with an intermediary who is registered with a national rugby association in accordance with its regulations, you must inform us of this when completing the registration form.

3. PERSONAL INFORMATION
We will use the information that you provide to us through our social media/website in accordance with our privacy policy.

 

1. GENERAL
1. If you are not a resident of the European Union please ensure that you are able to travel to and participate in the Camp before making your request for a place. We will not under any circumstances offer or provide visitor visa invitation letters (or any equivalent) to participants. It is your responsibility to ensure that you can travel to and participate in the Camp and, if you are due to attend the Camp but are unable to do so, you will only be entitled to a refund in accordance with clause 5.

 

1. You acknowledge and understand that your attendance on a Camp in no way guarantees or ensures that you will be scouted by a rugby club.

2. Should a third party request your details following your participation on a Camp we will use reasonable endeavours to assist in any communication between you and the third party.

3. We may transfer our rights and obligations under these terms to another organisation. You may only transfer your rights or your obligations under these terms to another person if we agree to that in writing.

4. We shall not be responsible for any delay or failure in performance of any part of this contract to the extent such delay or failure is caused by fire, flood, extreme weather conditions, explosion, war, organised union or third party labour dispute, embargo, governmental action or failure to act, the act of any civil or military authority, act of God, inability to secure transportation or other material facilities (including without limitation the venue for a Trial), acts or omissions of carriers, power or telecommunications outages, computer failures or by any other causes beyond our reasonable control. Should such an event continue for more than 14 days either of us will be entitled to terminate this contract and if terminated by us, where reasonably possible to do so, we will offer you an alternative Trial and if this is not possible, a refund. 

5. You shall not disclose or use any information from the Camp for commercial purposes.

6. We may combine any data that we receive from you during the Camp with any other data that we have collected from you through our Website.

7. No failure or delay by either of us to exercise any right or remedy provided under this contract or by law shall be considered a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.

8. Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

9. If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breaking this contract, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date.

10. These terms are governed by English law and both we and you can only bring legal proceedings in respect of these terms or the Trial in the English courts.

 

COPYRIGHT NOTICE: We are the owner of all the copyright and any other intellectual property rights (both registered and unregistered) in these terms. We reserve the right to take legal action to the fullest extent possible under the law against any individual or entity who reproduces any of these terms without our consent.

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